An increase in wages for state employees is necessarily accompanied by the issuance of an order. The law obliges the employer to issue it for reasons:
- increase in the minimum wage (Article 133 of the Labor Code of the Russian Federation);
- changes in working conditions (Art. 74, 146 of the Labor Code of the Russian Federation);
- indexation (Article 134 of the Labor Code of the Russian Federation);
- transfer of an employee to another job with an increase in salary (Articles 72.1 and 72.2 of the Labor Code of the Russian Federation).
Since 2013, unified requirements for personnel documentation have been canceled, so it is possible to issue acts on wage increases in free form or based on a template developed by the organization itself. It is only important to comply with the rules of office work regarding the structure of the document and the rules of the Russian language.
What is the difference between salary and salary
These terms are close in meaning, but not identical. Both relate to the economic component of the worker's labor. But there are fundamental differences between them.
Salary is the basic part of the salary that is not subject to change, which is prescribed in employment contract or an attachment to it. Salary is a system of accruals of various kinds, including:
- Salary.
- Allowances for harmful production.
- Percentage of sales.
- Prizes.
- Bonuses.
Insurance payments for an employee to extra-budgetary funds are deducted from wages. If its size increases, as a rule, all its structural elements increase simultaneously.
What is the difference between salary increase and indexation
The decision to increase remuneration is made by the head of the budgetary organization. It can refer to one employee or to a specific group.
Indexation, in accordance with the legislation of the Russian Federation, is a mandatory measure. Every employer should do it. During indexation, the salary part of wages is increased, and for all employees without exception. The purpose of this procedure is to increase the income and purchasing power of employees. Due to rising inflation, the latter regularly falls.
How often and for what reasons can you increase your salary
The employer independently decides which employees are worthy of a salary increase. Typically, selection criteria are associated with overfulfillment of production standards, good results sales, exceeding plans. The frequency of payments and specific amounts of remuneration are also appointed by the head of the organization. They can be very different, depending on the current financial position enterprises.
Who writes the order to increase wages
Drawing up is usually assigned to the employee who prepares the administrative papers. As a rule, this is:
- employee of the HR department / personnel department;
- secretary/office manager;
- legal adviser.
Whoever draws up the document, it must be signed by the director of the organization. Without a signature, the paper will not be legally binding.
Basis for the order
The memo of the head of the structural unit can serve as the basis.
In addition, the document must have a rationale, that is, reasons (for example, high performance labor, long work experience at the enterprise, overfulfillment of the norm).
Registration procedure
Such a document can be drawn up in any form. If your organization has adopted an internal template, it is best to use it.
The paper must include a heading that contains the name of the organization, the name of the document, its number, place and date of compilation.
The requirements for the main part are more extensive, it must specify:
- substantiation of the document;
- the essence of the order (to whom it is intended, by what amount the salary is increased);
- an order to the accountant to recalculate the salary and familiarize the employees with the decision;
- reference to the basis for the order (memo, etc.).
TO appearance there are no special requirements for paper, as well as for its form. It is allowed to write the order both on the letterhead of the enterprise and on a blank sheet of paper. You can type text on a computer or write by hand. The only requirement is the presence of a “live” signature of the head and all persons responsible for the execution of the order.
It is not necessary to certify the paper with a seal, unless otherwise specified in the organization's regulations.
Sample letter for salary increase
Sample letter for salary increase for all employees
How long and how to store
The order should be kept in a separate folder with other administrative papers. The storage period is established by the legislation of the Russian Federation and may be regulated local acts. As a rule, in budget organizations this period is not less than five years. After the documents are disposed of.
When a company develops, questions about increasing the salary (wages) of employees undoubtedly arise.
How to reflect an increase in the salary of an employee
In this regard, in accordance with the labor legislation of the Russian Federation, the accounting department, as well as the personnel service, must properly draw up the necessary documents:
- salary increase notice
- Additional agreement to the employment contract
- New staffing
These documents are issued on the basis of an order CEO(the governing body of the company), which in turn can be issued on the basis of one of the following circumstances: salary increases in other departments, in similar positions, overfulfillment of the sales plan, improvement financial indicators companies.
It is important to remember that a separate order must be made for each employee, even if there are several employees with this position.
In addition, if there are several employees, for example, with the position of "manager", we do not recommend that they arrange different salaries for them, although at the moment it does not directly prohibit the Labor Code of the Russian Federation.
Instead of different salaries, give an employee who needs to pay a large salary a monthly bonus along with the salary. Of course, this issue can also be solved by entering new position.
Sample request for salary increase for an employee
|
LLC "Company" ORDER No. 25\10982 dated November 25, 2010 Due to the good sales performance of the manager Ivanov V.A. according to the results of the first-third quarter of 2010 I ORDER: General Director of LLC "Company" I am acquainted with the order by ____________________ Vasilyeva A.V. Familiarized with the order ____________________ Fedorov G.I. I got acquainted with the order ____________________ Ivanov V.A. |
The basis for a salary increase can also serve as:
- a memo from the head of the department to which the employee belongs;
- an increase in prices in the country and, as a result, the need to re-index salaries for the company - to increase the salaries of employees;
- commissioning new official duties employee.
an order to increase the salary of an employee in Word.
Sample supplementary agreement to an employment contract on salary increase
ADDITIONAL AGREEMENT
to the employment contract from the concluded
between LLC "Company" and Ivanov Vitaly Aleksandrovich
about salary increase
Society with limited liability"Company" represented by General Director Zhdanov Viktor Viktorovich, acting on the basis of the Charter, on the one hand, and Ivanov Vitaly Alexandrovich(hereinafter referred to as the Employee), passport of a citizen of the Russian Federation series, residing at the address, on the other hand,
have entered into this additional agreement, which is an integral part of the employment contract dated between LLC "Company" and Ivanov Vitaly Alexandrovich (hereinafter referred to as the Labor Agreement).
1. To establish from 01.12.2010 the size of the official salary of Ivanov V.A. in the amount of 25,000 (twenty-five thousand) rubles, paragraph No. of the Employment Agreement is set out in the new following wording:
“An employee is set an official salary of 25,000 (twenty-five thousand) rubles 00 kopecks.”
3. This additional agreement is drawn up and signed in two copies: one for each of the parties, and both copies have equal legal force.
Details and signatures
Supplementary agreement to the employment contract on increasing the salary of an employee in Word.
Any copying of materials is allowed only while maintaining an active link to the source.
Although the current labor legislation does not contain a direct requirement for the employer to issue any administrative document for an increase or decrease in salary, it is used by some structural divisions such as accounting. It should be remembered that it does not replace a written agreement with the employee, which is mandatory and is drawn up in the form of an additional agreement to the employment contract.
When does the salary change?
Increasing or decreasing wages of employees public sector occurs, as a rule, in connection with indexation, changes in the structure of the employer and are introduced by regulatory legal acts of the relevant executive authorities. It can be:
- Orders of the Government of the Russian Federation (Ministry of Internal Affairs of Russia, Ministry of Health of Russia, etc.).
- Decrees of the executive authorities of the subjects of the Federation.
- Decrees of the Administrations of municipalities.
- Letters and memos from higher authorities of the company.
Wage reduction can be initiated on the basis of Article 74 of the Labor Code of the Russian Federation - only for reasons related to new organizational or technological working conditions.
How to correctly arrange a change in salaries or tariff rates (part 2)
The list of grounds is closed.
The employer is obliged to notify the employee in writing of the upcoming changes, as well as the reasons that caused the need for innovations, no later than two months in advance. The size of the increase, its frequency, minimum and maximum size wages are set by the relevant state authority, local government or employer (at the same time, it cannot be lower than the minimum wage).
Change in salary and staffing
In most cases, if innovations concern all personnel, and the organization maintains a staffing table (ShR), the employer draws up changes in the form of SHR. Amendments to it are made in accordance with the order of the head of the organization or a person authorized by him. You can find a sample SR below.
If the changes affect only part of the staff, it is more expedient for the employer to draw up an order to change salaries in a free form. To do this, use our sample.
At the same time, it should be remembered that if the organization has an SR, a new salary is assigned to the position. Therefore, if it is occupied by several employees, and only one of them needs to increase the salary, a new position will have to be introduced.
Unified form T-3
Sample order for the approval of SR
Sample order to change salary, unified form
Sample letter to change salary
Basis for change order
The registration process is initiated directly by a memo responsible person, order of the head of the employer, order of the parent company, orders and resolutions of executive bodies, etc. - depending on organizational structure and subordination of a particular company, the rules of documentation support. However, the basis for issuing personnel document is a written agreement with the employee and only it.
Who makes the order
All documents related to personnel office work, as a rule, are personnel workers, employees of the department of labor and wages.
Compilation rules
Since the order and rules are not regulated by law, it can be drawn up in any form. At the same time, in institutions and organizations of the public sector, the document must contain a reference to the main administrative document of the parent company (or central office), normative-legal act-basis.
The registration rules do not differ from any other managerial personnel document, namely: the order must contain all the necessary details - the date of compilation, the date of entry into force, describe in detail the circle of persons to whom it applies, have the necessary visas and approvals.
We issue an order to increase wages in a budgetary organization
An increase in wages for state employees is necessarily accompanied by the issuance of an order. The law obliges the employer to issue it for reasons:
- increase in the minimum wage (Article 133 of the Labor Code of the Russian Federation);
- changes in working conditions (Art. 74, 146 of the Labor Code of the Russian Federation);
- indexation (Article 134 of the Labor Code of the Russian Federation);
- transfer of an employee to another job with an increase in salary (Articles 72.1 and 72.2 of the Labor Code of the Russian Federation).
Since 2013, unified requirements for personnel documentation have been canceled, so it is possible to issue acts on wage increases in any form or based on a template developed by the organization itself. It is only important to comply with the rules of office work regarding the structure of the document and the rules of the Russian language.
What is the difference between salary and salary
These terms are close in meaning, but not identical. Both relate to the economic component of the worker's labor. But there are fundamental differences between them.
Salary is the basic part of the salary that is not subject to change, which is prescribed in the employment contract or annex to it. Salary is a system of accruals of various kinds, including:
- Salary.
- Allowances for harmful production.
- Percentage of sales.
- Prizes.
- Bonuses.
Insurance payments for an employee to extra-budgetary funds are deducted from wages. If its size increases, as a rule, all its structural elements increase simultaneously.
What is the difference between salary increase and indexation
The decision to increase remuneration is made by the head of the budgetary organization. It can refer to one employee or to a specific group.
Indexation, in accordance with the legislation of the Russian Federation, is a mandatory measure. Every employer should do it.
During indexation, the salary part of wages is increased, and for all employees without exception. The purpose of this procedure is to increase the income and purchasing power of employees. Due to rising inflation, the latter regularly falls.
How often and for what reasons can you increase your salary
The employer independently decides which employees are worthy of a salary increase. Typically, selection criteria are associated with overfulfillment of production standards, good sales results, exceeding plans. The frequency of payments and specific amounts of remuneration are also appointed by the head of the organization.
They can be very different, depending on the current financial situation of the enterprise.
Who writes the order to increase wages
Drawing up is usually assigned to the employee who prepares the administrative papers. As a rule, this is:
- employee of the HR department / personnel department;
- secretary/office manager;
- legal adviser.
Whoever draws up the document, it must be signed by the director of the organization. Without a signature, the paper will not be legally binding.
Basis for the order
The memo of the head of the structural unit can serve as the basis.
In addition, the document must have a justification, that is, reasons (for example, high labor productivity, long work experience at the enterprise, overfulfillment of the norm).
Registration procedure
Such a document can be drawn up in any form. If your organization has adopted an internal template, it is best to use it.
The paper must include a heading that contains the name of the organization, the name of the document, its number, place and date of compilation.
The requirements for the main part are more extensive, it must specify:
- substantiation of the document;
- the essence of the order (to whom it is intended, by what amount the salary is increased);
- an order to the accountant to recalculate the salary and familiarize the employees with the decision;
- reference to the basis for the order (memo, etc.).
There are no special requirements for the appearance of the paper, as well as for its shape. It is allowed to write the order both on the letterhead of the enterprise and on a blank sheet of paper. You can type text on a computer or write by hand. The only requirement is the presence of a "live" signature of the head and all persons responsible for the execution of the order.
It is not necessary to certify the paper with a seal, unless otherwise specified in the organization's regulations.
Sample letter for salary increase
Sample letter for salary increase for all employees
How long and how to store
The order should be kept in a separate folder with other administrative papers. The storage period is established by the legislation of the Russian Federation and may be regulated by local acts. As a rule, in budgetary organizations this period is at least five years. After the documents are disposed of.
Category: Banks
Related articles:
Transferring money to the settlement account of individual entrepreneurs and organizations - methods of replenishment
What are the expenses of the organization? insurance premiums for compulsory pension insurance?
How to send a transfer to an organization through Sberbank Online
Notification of clients of PJSC "B&NBANK" about the reorganization and change of bank details
Blocking an account of an individual entrepreneur or organization
Order to increase wages for employees (sample)
The decision of the employer to increase the level of wages for employees may be dictated by various reasons, including:
- the requirements of the law on conducting periodic indexation of wages (Article 130 Labor Code Russian Federation, letter of Rostrud "On indexation ..." dated April 19, 2010 No. 1073-6-1);
- personal wishes of the employer, etc.
One way or another, an increase in wages (whether it be a salary or a bonus) should be made on the basis of a special administrative document - an order.
The named document can be drawn up according to the sample we offer by reference, since there is no unified / standard form: Wage increase order - sample.
The text of such an order should include:
- grounds for salary increase;
- a list of necessary organizational measures (for example, familiarizing employees with the new staffing table, drawing up and signing additional agreements to employment contracts);
- list of responsible persons;
- the person who is entrusted with the control over the execution of the order.
Useful when studying this topic may also be the information provided in the article How to draw up an order for employee bonuses - sample.
The regulation for indexing is not defined at the legislative level, the employer establishes it independently (for example, fixing it in the organization's position on remuneration, etc.).
Reducing wages at the initiative of the employer
Reduction of wages, as well as its increase, can be made only on mutual consent parties to the employment contract (Article 72 of the Labor Code of the Russian Federation). Moreover, if the employer makes adjustments to the staffing table, reducing the level of remuneration, he must notify the relevant employees about this. If the latter agree to work under the new conditions, then an additional contract is signed with them. agreement to the employment contract and an order is issued to change the salary downward.
The reduction of wages at the initiative of the employer must be justified. For example, it may be associated with changes in the technical and technological side production processes, reorganization of production, modernization of workplaces after their certification (paragraph 21 of the resolution of the Plenum of the Armed Forces of the Russian Federation “On the application by the courts ...” dated March 17, 2004 No. 2). In addition, the reduction in wages should not lead to a deterioration in the position of the employees concerned in comparison with the terms of the collective agreement.
Wage cuts can be due to a variety of reasons:
- changes in organizational working conditions;
- reduction of working hours;
- negative results of certification;
- reduction of the premium part, etc.
As we have already indicated, such a change in the employment contract can be implemented on the basis of an administrative document - an order. An order to reduce wages is drawn up in the same way as an order to increase it.
So up and down wages possible only after the issuance of the relevant order of the employer. Such an order is drawn up in a free form indicating all significant attributes.
An increase in wages is one of the most effective measures to motivate staff. In this case, you need to correctly issue a salary increase. Read in this article about required documents, features and nuances of changing the amount of wages.
First of all, you need to decide on the basis for the increase in wages:- Some companies hold salary increases once a year. In this case, the basis is indexation or annual certification of personnel.
- In the middle of the year, an employee may receive an increase in salary due to the completion of probationary period, expansion of functionality or promotion.
- In a number public institutions salary increase after receiving scientific degree or awarding a qualification.
- If the salary increases for one employee, then a memo from the immediate supervisor may be required.
- Specialists personnel services disagree on the need to notify an employee of a salary increase. Please note that this document may be required during an inspection by the labor inspectorate. It is drawn up in any form in duplicate, indicating the amount of salary and the date of the increase.
- The main regulatory act regulating the procedure for increasing salaries is.
On our website you can download a form and a sample of filling out a service note:
The next step is to issue an order:- Do not forget that a separate order must be drawn up for each employee, even if the salary increase is of the same type.
- Experts do not recommend different salaries employees with the same job title (for example, "manager"). In this case, it would be more reasonable to pay the cash difference in the form of a premium.
- The order must indicate the amount of salary, the basis for the increase and the date of entry into force.
You can download the order form and template here:
- The document must necessarily indicate the clauses of the main contract, which is amended.
- The title of the document is irrelevant.
- It is obligatory to draw up an additional agreement in two copies.
- Changes come into force from the moment of signing the additional agreement, unless otherwise specified in it.
- If the salary increase occurs at the end of the probationary period and this is indicated in the main employment contract, then an additional agreement is not required.
You can download the form and sample additional agreement on our website:
- Staff schedule. Changes are made on the basis of an order, which must indicate the basis and date of entry into force of the changes.
- Employee's personal card. If the salary increase is based on the expansion of functionality, do not forget to draw up a new job description.
- When transferring to a new position, make an appropriate entry in the work book.
Despite the fact that there are no clear instructions in the labor legislation regarding the registration of a salary increase, compliance with the sequence indicated in the material is recommended. Don't forget to make changes to documents in a timely manner. This will help to avoid problems in the event of an inspection by the labor inspectorate.
Recall that for refusal to increase wages, taking into account the new minimum wage, fines of up to 50,000 rubles are provided. However, the punishment may be more severe if employees complain about the delay or incomplete payment of the amounts due to them - up to 100,000 rubles, in accordance with.
What should the document look like?
A sample order for an increase in salary in connection with an increase in the minimum wage (2019) has not been approved at the state level: no special or even recommendatory form has been developed for this case. Therefore, personnel specialists compile it in an arbitrary form, but taking into account general requirements to orders. In particular, be sure to indicate:
- Title of the document;
- grounds for its publication;
- the persons affected by the decision;
- responsible for execution;
- compilation date.
We have prepared an example of how an order to increase the minimum wage from January 1, 2019 in Russia should look like.
As you can see, the above version concerns several employees, so each of the employees is listed separately, and everyone got acquainted with it, as evidenced by personal signatures. If a sample order to increase the minimum wage from January 1, 2019 was prepared for only one person, then it would also be necessary to indicate:
- his personal data - last name, first name and patronymic (if any);
- position held;
- new wages;
- basis for its growth;
- the timing of when the level of payment should increase.
In addition, since the order is issued in respect of only one employee, it is necessary to acquaint him with the signature only of the employee for whom the order was issued, as well as persons appointed for the execution of the task.
What else needs to be done
To apply for a salary increase, it is not enough to take a sample order to change salary due to an increase in the minimum wage (2019), rewrite it for your company and its employees. To begin with, a personnel specialist needs to clarify what kind of salary increase procedure is provided for by a particular employer. Recall that this procedure should be spelled out in the Regulations on the remuneration of the organization. If this local regulation states that the employer assumes the obligation to pay extra to the minimum wage every time the federal or regional indicator rises, then it is enough to issue only the order of the head, using the above sample order to increase the salary in connection with the increase in the minimum wage (2019 G.). But if the employer does not take such obligations, personnel officers must perform several more important actions.
Firstly, after the manager signs the order, it is necessary to familiarize all employees with the contents of the order against signature. This is an important point, since the employer is obliged to introduce local regulations their subordinates.
The next step is to conclude an additional agreement with each employee on the basis of the issued order. This may be the same type of document, in which only the personal data of employees will differ, but it is mandatory. Since the salary is an essential condition of the employment contract, which means that if it is changed, a separate document is drawn up about this in two copies, which are signed by both parties.
The last step required to complete the employee pay increase process is to make changes to the staffing table. Many use the unified form T-3 for these purposes. Those who do not use unified forms, take another document approved by their organization.
